day of coordination details:

*Final rate is based on location, guest count, and details of your event.

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~The Preparation

Service begins 2 weeks prior to wedding date

Unlimited Correspondence via e-mail and/or phone 

Contact Officiant to discuss how ceremony will be conducted

Review of all vendor contracts to ensure services are provided accordingly

Contact vendors with introductory phone call

Produce and e-mail customized itinerary for client, bridal party, and vendors

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~Rehearsal Day

Orchestration of processional and recessional (practice the footing (walk), discuss markings, etc)

Review timing of wedding ceremony (readings, music, unity ritual, etc)

Orchestration of reception grand entrance (organize the line-up and practice the entry)

Scout venue for “First Look” location

Receive guestbook, card box, favors (small items) from couple at this time

 

~ The Main Event (10 hours + following service):

 

Ceremony & Cocktail Hour

Coordinator will Supervise and represent as your spokesperson on day of main event

Greet bridal party and early family arrival to venue

Oversee ceremony seating set-up with venue

Place guest book, programs and escort cards in appropriate spot

Oversee set-up of pre-ceremony and cocktail hour beverage station with bartender

Greet hair & make-up artists (if not using salon) and escort to bride & bridesmaids quarters

Confirm groom and groomsmen are dressed and ready on time

Greet photographer and videographer, review shot list for family photos and “first look”

Greet Officiant, offer quick walk-thru of ceremony site, review processional and recessional

Confirm placement of wedding bands and marriage license for signing

Ensure floral delivery and oversee set-up of ceremony arrangements

Distribute bouquets and boutonnieres to bridal party

Greet Musicians/DJ and escort to staging area and confirm processional & recessional music

Greet ushers/attendants and inform them when to begin passing out programs 

Escort bridal party + family for photos

Escort officiant to bridal couple and gather bridal party and family for marriage license signing

Assistant Coordinator will inform & escort bridal party for ceremony line-up

Cue ceremony musicians to begin processional and recessional music

Escort Guests from Ceremony to Cocktail Hour

 

Reception

Oversee reception seating set-up with catering captain

Oversee the dressing of tables (linens, china, flatware, glassware) with catering captain

Oversee reception beverage service with bartender and confirm timing of toasts

Ensure floral set-up of reception table centerpieces and other arrangements

Place table numbers on appropriate tables

Receive guest favors and place them in their appropriate spot

Ensure delivery of cake and/or desserts

Confirm cutting knife & server is on cake table

Confirm timing of food service with the catering captain

Inform MC of the seating placement for best man, maid of honor and parents of the bridal couple

Oversee set-up of personal lighting (gobos, pin lights, etc)

Oversee timing of all breaks and meals for vendors throughout the day

Confirm that MC is aware of the announcements that need to be made during reception

Escort Guests from Cocktail Hour to Reception and help locate their dining table

Line-up wedding party for reception grand entrance

Cue DJ/MC, Photographer & Videographer during reception (will notify them throughout the day

     of all the special moments to capture)

Confirm parents are seated and make bride & groom aware of upcoming special moments

Encourage guests to be seated during special moments of the reception

Distribute final payment and gratuities to vendors/staff

Pack up personal items and ensure they reach the designated family member’s vehicle